Privacy policy

This notice is for Ministry of Motion ("we", "us" or "our"). It describes how and why we might collect, store, use or share your information when you visit www.ministryofmotion.tv or any site of ours that links to this notice, or engage with us in other ways, including sales, marketing and events. Reading it will help you understand your privacy rights and choices. If you do not agree with it, please do not use our services. Questions go to hello@ministryofmotion.tv.

What information we collect

Information you give us

We collect personal information that you give us voluntarily when you express an interest in us or our services, take part in activities on the site, or contact us. Depending on how you deal with us, it may include:

• names
• email addresses
• job titles
• contact preferences
• contact or authentication data

We do not process sensitive information.

The forms on this site

The contact form asks for your name, organisation, email address and message so that a person can reply. The newsletter form asks for your email address, which we use only to send the email; every issue carries an unsubscribe link. The download gate on the Resources pages asks for your name and email address so that we can send you the preset or e-book you asked for; we keep them so that we can tell you about new work and resources, and you can opt out at any time. Until the forms have a backend, a submit opens your own email app with the message prefilled and nothing is stored by the site.

Information collected automatically

Some information, such as your IP address and your browser and device characteristics, is collected automatically when you visit the site. It does not reveal who you are, but it may include device and usage information: your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, how and when you use the site, and other technical information. It is needed mainly to keep the site secure and running, and for our internal analytics and reporting.

Cookies

The site sets no cookies of its own and carries no advertising or social media tracking. When you play a film hosted on Vimeo, Vimeo's player loads and Vimeo's own privacy policy applies to it.

How we use your information

We process your personal information for a variety of reasons, depending on how you interact with us:

• To send you marketing communications, where that is in line with your marketing preferences. You can opt out of our marketing emails at any time.
• To identify usage trends, so that we can understand how the site is used and improve it.
• To determine the effectiveness of our marketing and promotional campaigns.
• To save or protect an individual's vital interest, such as to prevent harm.

Our legal bases

The UK GDPR and the GDPR require us to explain the legal bases we rely on to process your personal information. They are:

• Consent. We may process your information if you have given us permission to use it for a specific purpose. You can withdraw your consent at any time.
• Legitimate interests. We may process your information when it is reasonably necessary to achieve our legitimate business interests and those interests do not outweigh your interests and fundamental rights and freedoms: for example, to send you information about offers on our services, to analyse how the site is used so that we can improve it, and to support our marketing.
• Legal obligations. We may process your information where it is necessary to comply with our legal obligations, such as to cooperate with a law enforcement body or regulator, to exercise or defend our legal rights, or to disclose it as evidence in litigation we are involved in.
• Vital interests. We may process your information where it is necessary to protect your vital interests or those of a third party, such as a situation involving a threat to someone's safety.

When and with whom we share it

We may share your personal information with service providers that process it on our behalf under a written contract, and in connection with, or during negotiations of, any merger, sale of company assets, financing or acquisition of all or part of our business. We have not sold personal information to third parties, and we will not sell the personal information of visitors, users or other consumers.

How long we keep it

Only as long as it is necessary for the purposes set out in this notice, unless a longer period is required or permitted by law (tax or accounting requirements, for instance). No purpose in this notice requires us to keep your personal information for longer than two years. When we no longer have a legitimate business need to process it, we delete or anonymise it, or, where that is not possible (because it is held in a backup archive, for example), store it securely and isolate it from any further processing until deletion is possible.

How we keep it safe

We have appropriate and reasonable technical and organisational measures in place to protect the personal information we process. Even so, no transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise that hackers, cybercriminals or other unauthorised third parties will never defeat our security and improperly collect, access, steal or modify your information. Transmission of personal information to and from the site is at your own risk, and you should only access it within a secure environment.

Your rights

Under data protection law in the UK and the EEA you have the right to request access to and a copy of your personal information, to request rectification or erasure, to restrict its processing and, where applicable, to data portability. In certain circumstances you may also object to its processing. To make a request, email hello@ministryofmotion.tv. We will consider and act on every request in line with applicable data protection law.

If you believe we are processing your personal information unlawfully, you also have the right to complain to your data protection supervisory authority: in the UK, the Information Commissioner's Office; in the EEA, your local authority; in Switzerland, the FDPIC.

Withdrawing your consent. Where we rely on your consent, you can withdraw it at any time by emailing us. Withdrawal does not affect the lawfulness of processing before it, nor processing carried out on lawful grounds other than consent.

Marketing emails. You can unsubscribe at any time from the link in any email we send, or by emailing us, and you will be removed from the marketing list. We may still contact you about a service you have asked for, or for other non-marketing purposes.

Do-Not-Track

Most browsers and some mobile operating systems include a Do-Not-Track setting to signal that you do not want your browsing tracked. No uniform standard for recognising those signals has been finalised, so we do not currently respond to them. If a standard we must follow is adopted, we will say so in a revised version of this notice.

Changes to this notice

We may update this notice from time to time to stay in line with the law; the updated version applies as soon as it is published here. If we make material changes we may post a prominent notice or contact you directly. Last revised 3 November 2026.

Contact

Questions or comments about this notice, or a request to review, update or delete your personal information: email hello@ministryofmotion.tv, or write to Ministry of Motion, The Colmore Building, 20 Colmore Circus, Birmingham B4 6AT.